A five-line note is only useful if one person can see it beside the other notes. That person does not need software. They need three columns and the discipline to move a name across them. Asked. Owned. Done.
One row, one promise
- Asked. The date, a first name, and what they asked for. This is the note from the door, not a new interview.
- Owned. One person's name, and when they will do it. A row with two owners has none. That person gets a short card for the row.
- Done. The date it was finished, or the date the household said they no longer needed it. Done is a gift. It keeps the list from becoming a museum of worry.
Keep the board in one place
A paper sheet on a clipboard, a private document, or a shared note between the coordinator and a deputy is enough. Do not post the board. Do not put it in a group chat. Do not photograph it for the church account. The household did not agree to be a column on a screen.
Review it twice a week
Pick two times and keep them. Move what is finished. Reassign what has stalled. If a row has sat in Asked for several days, that is the work of the meeting, not a new project. If you are coordinating follow-up in Lincoln, Ontario, the visits still begin at a published door. The note that feeds this board is the note you write after a flood visit. A blank board you can print is on the resources page.